Let your appointments and meetings take place as you planned.
Create your meetings, manage your meeting rooms.
Meeting, hall and catering management with Bilimp
Create an appointment or meeting
With Bilimp Meeting Management, thanks to the capable calendar tool, staff can quickly create meeting or appointment records. When creating a meeting on the calendar; hall selection can be made and the meeting agenda can be easily added. Internal, external, and online meeting participants can be informed. Responses to meeting invitations may be requested if needed. Meetings or appointments can be created via the Bilimp web application, as well as via all Android and IOS mobile devices thanks to the Bilimp mobile application.
With the Bilimp Meeting Hall Management, the halls where the meetings will be held can also be managed while the meeting records are created. Halls can be registered to the system with all their technical and capacity features. Whether the halls are vacant or occupied can be viewed by the staff. The process of reserving the hall can be subject to approval or authorization. In addition, with Android-based panels that can be placed outside the meeting rooms; meeting room availability, meeting name, meeting time and next meeting start time can be displayed.
Online meetings can be scheduled with Bilimp Meeting Hall Management. The participation link and login password of the created meeting can be sent to the people who are invited to the meeting. Due to the fact that online meeting software processes the attendees' sensitive personal data, which are evaluated within the scope of biometric data such as voice and image, The clarification text and explicit consent confirmation, which is a requirement of the Personal Data Protection Law No. 6698, can be sent as e-mail and SMS.
With Bilimp Meeting Room Management, everything from registration creation to room reservation for productive meetings can be organized and the catering, which is an indispensable element of the meetings can also be managed. Institutions or companies can define meeting catering parametrically according to their own applications. Different catering call points can be defined for each hall. Catering orders can also be given over Android-based catering panels together with WEB and mobile application. Orders can be easily managed via Android-based touch panels placed at the catering points.
Use Bilimp, the most comprehensive software developed to facilitate the Legal and Technical processes required for Personal Data Protection Law compliance and to provide a sustainable structure.
Thanks to Bilimp’s advanced calendar features, appointments and meetings can be easily created via mobile or web software. Changed events can be easily updated on the calendar with the drag and drop feature. Bilimp users can share their calendars with their administrators or teammates and authorize them for use. Calendars are available in weekly or monthly view.
Meeting agenda and decisions
Bilimp Meeting Management users can create meetings with their agenda. The decisions made as a result of the meeting can also be recorded in the meeting record. Meeting decisions can be easily followed, they can be made into a minute in a single transaction and sent to the meeting participants.
Providing meeting information to attendees
Meeting information to in-house attendees is sent by Biri notification, SMS or e-mail; it can be sent to external participants as SMS and e-mail. Company address and map link can also be easily sent to external attendees. Thanks to this one-step process, unnecessary costs are easily avoided. Responses to meeting invitations may be requested from attendees.
Registration with the Attendee Panel
Thanks to the “Attendee Code” technology developed by Bilimp, it is easier to keep a track of the atendees, especially in meetings with a large number of people. Meeting attendees can quickly register with the attendee code in the SMS sent to their mobile phones. Meeting registeration of foreign attendees can be made easily thanks to Bilimp's multi-language support. English, German, French, Spanish, Russian, and Azerbaijani languages are readily available. Attendee logs are stored electronically and reported when needed.
Personal Data Protection Law and Clarification Text
The personal data of the meeting attendees are securely recorded and stored thanks to the registration panel and the attendee code. In addition, the clarification text, which is a requirement of the Personal Data Protection Law, can be shown to the meeting attendees via the attendee panel.
Photo recording and monitoring of attendees
Bilimp technology offers the opportunity to record meeting attendees with photos for institutions or companies that require high security. The attendee is recorded by taking a photo via the camera on the touch panel during the registration process.
Meeting room exterior panel
Bilimp offers an Android-based software that can be used outside meeting rooms and/or person rooms without the need for other software. Accordingly, the availability status of the meeting room or person room (available: green color, busy: red color), meeting name, duration and next meeting start time are displayed on these panels.
Catering management panels
For an efficient meeting, a perfect catering management is quite essential. Meeting attendees can easily make orders from the meeting desk panel or via the Bilimp web and mobile application. Orders are displayed and managed on the touch-operated catering management panel.
Single application for all panels
Bilimp users can use the “Propanel” Android tablet application free of charge according to the plans they purchased and use it on any device they wish. Thus, attendees can easily set up and manage their meeting room and catering panels through a single application.
What are the benefits of the appointment and meeting management system for your business?
Increases the image and institutionality of your business
Show your professionalism with the "E-mail" and "SMS" notifications sent to the visitor before the appointment and meeting.
Develop your relations with customers correctly
With the right planning and productive meetings, improve your customer relations and increase your sales.
Increases the productivity of your workplace and staff
Easily manage your meetings inside or outside the company in a few steps from a single place with the mobile application.